Finance director

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Job Ref.: 
2FDM20
Sector: 
Other
Job Location: 
London SE1
Recruiting For: 
a part time job position
Job Duration: 
permanent
Exact Salary: 
£18,000 (for 2dpw)
Salary and Benefits: 

This is a 2 days/15 hours per week role.

Location: our London office, London SE1

Salary: £45k pro-rata (i.e. £18k)

Reporting to: Chief Executive

Responsible for: Finance Officer (4 days per week)

Number of vacancies: 
1
Job starts now: 
Yes
I would like to receive applications from residents in: 
Lambeth and Southwark
Job Description: 

Summary of Role Purpose

To be responsible for all aspects of the group’s finances, to ensure accurate and complete recording of all financial transactions, adherence to internal controls and procedures, and timely and effective analysis and reporting to the Chief Executive, Senior Management Team and other budget holders, the F&C Committee and the Board of Trustees.

The Finance Director post is an integral part of the charity’s senior management team, working closely with the Director for Membership & Operations and the Chief Executive, setting the strategic direction of the organisation and ensuring it has the financial systems and resources to implement its strategy.

The role will line-manage and oversee the work of the Finance Officer who runs the day to day financial accounting processes.

Main Duties and Responsibilities

Budgeting

  • Work with the Chief Executive and Director for Membership & Operations to create annual budgets for approval by the Board and then monitor the group’s performance against these
  • Provide quarterly reports of expenditure against budgets to budget holders
  • Provide quarterly management accounts and budget forecasts for Board and Senior Management

Financial Accounting

  • Oversee the financial operation of the organisation the work of the Finance Officer to ensure financial records are accurate and up-to-date; and to include regular reviews of financial systems and up-dating as required; correct maintenance and use of the Nominal Code structure and VAT coding; integration with other internal IT systems such as CiviCRM
  • Ensure internal controls and processes are adhered to
  • Oversee the day to day finance processing undertaken by the Finance Officer, including setting up and authorising payments, dealing with treasury movements, and monitoring and controlling cash balances
  • Ensure that all bank accounts and balance sheet control accounts are regularly reconciled
  • Oversee the financial aspects of the membership subscriptions process for 3,600+ members between November and January
  • Ensure insurance payments by members are handled appropriately and recorded and paid out as necessary under FCA rules, working with our insurance provider
  • Deal with PRS payments on behalf of members
  • Monitor income and expenditure on restricted and endowment funds and ensure these are identified and tracked for the annual financial statements
  • Oversee all aspects of payroll which will be handled by the Finance Officer, including pensions auto-enrolment, new employee onboarding, etc.
  • Ensure compliance with the relevant laws and regulations in relation to finances, e.g. HM Revenue and Customs, and compliance with the Charity SORP
  • Oversee the management of debtors and creditors and set rules on taking action on aged debtors
  • Ensure the asset register is correctly maintained and the depreciation schedules are calculated and applied quarterly
  • Attending Finance & Compliance Committee and Board meetings, usually 4 times a year (each) (during office hours)
  • Oversee the preparation and submission of VAT returns by the Finance Officer; regular reviewing of and reporting on VAT liability
  • Preparation of draft statutory accounts, including consolidated group accounts, and supporting information, in line with SORP requirements
  • Liaison with the organisation’s Auditors, supplying information as needed for the external audit
  • Ensuring all staff understand financial practices and procedures, especially as relevant to their role and budget, where relevant

Taxation

  • Responsible for the charity’s tax and VAT compliance, including the completion of Gift Aid returns, business rates, etc.

Orchestra Tax Relief services

  • Deliver OTR advisory services, ensuring they are compliant with relevant legislation and regulation
  • This includes finalising and submitting corporate tax returns to HM Revenue and Customs as an agent and being registered for Anti-Money Laundering Regulations
  • (this a specialised service; we are expecting to provide training for the successful applicant)

Companies House, Charity Commission, OSCR

  • Responsible for submitting returns and accounts as necessary to all statutory bodies

Strategy and management

  • Work closely with the Chief Executive and the senior management team on developing, setting and implementing the medium- and long-term strategy for the organisation.

Other duties

  • Support fundraising activities; at present, this is mostly about checking budgets for public and trust funding applications, and then administration of any restricted funds; in future, we are also looking to increase our fundraising activity in relation to individual giving
  • Assisting with guidance for members on financial matters; this may mean the occasional telephone call or contributing to (online) resources aimed at our members
  • Any other duties as may become necessary or deemed appropriate by the Chief Executive

 

Person Specification

We are seeking to appoint a qualified accountant with experience in a senior financial management role and of managing a finance operation and finance staff.

We are looking for a team player with excellent communication skills, with an interest in helping us develop and expand this thriving membership association.

Essential

The post holder will:

  • Be a qualified accountant (ACA or ACCA)
  • Have recent experience with Sage and Quickbooks accounting software
  • Have experience of managing charity accounts and dealing with their specific requirements e.g. restricted and endowment fund monitoring
  • Experience of managing charitable and earned income sources
  • Have experience of working with charitable groups, i.e. charities with trading subsidiaries and reconciling of intercompany balances and transactions
  • Experience of managing complex budgets, i.e. those with high levels of input and outputs from a range of sources
  • Experience in preparing accounts in accordance with SORP guidelines

Desirable

  • Experience of, or have worked for, a membership organisation
  • Experience of working in the charitable sector
  • Have an understanding of the priorities of a customer-focussed environment

Qualities

  • Able to see the bigger picture and contribute actively to the creation of organisational strategy and development plans for the organisation
  • Meticulous attention to detail
  • Ability to manage time and priorities effectively
  • Ability to juggle multiple priorities
  • Ability to work under pressure
  • Self-motivating
  • Team worker

How to Apply:

Please apply with your CV and a cover letter which references the job description and person specification to info@employ-se1.co.uk.

Closing Date:

26th January 2020

To apply for this job please email us a cover letter and your most up-to-date CV.

Side 10

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