Access and Inclusion Administrator (Apprenticeship)

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Job Ref.: 
2AIAA19
Sector: 
Other
Job Location: 
London SE1
Recruiting For: 
an apprenticeship opportunity
Job Duration: 
18 Months
Exact Salary: 
£22,146 per annum
Salary and Benefits: 

This post is offered on a full-time Apprenticeship contract, working 36 hours per week – Monday to Friday.

Annual Leave and Public Holidays

Annual leave is 25 working days per annum rising to 27 working days per annum after three years’ service.  In addition, we offer paid time off for the 8 public holidays and 1 day (on 24 December when the galleries are closed).

Pension Benefits

An important part of the pay and reward package We offer employees is the option to join the Civil Service Pension arrangements.

Other Discretionary Benefits

  • Interest-free Season Ticket Loan.
  • Cycle to Work scheme – enabling you to buy a bike in a tax efficient way, for travelling to and from work.
  • Rental deposit scheme – an interest free advance to help towards the cost of a deposit for privately rented accommodation
  • Subsidised staff catering arrangements and discounts in the Tate Restaurants and Cafes. 
  • Access to Tate Benefits which offers access to discounts in high street stores.
  • Access to a 24/7 Employee Assistance Programme to support you with any work, personal or family issues.  This includes telephone-based support, as well as comprehensive online resources.
  • Free entry to paying exhibitions at Tate Galleries. Opportunities for family and friends to visit the major exhibitions out–of-hours.
  • Discounts on items purchased in the Tate shops.
  • Free access to a number of other galleries and museums throughout the UK on production of a valid staff pass.
Number of vacancies: 
1
Job starts now: 
Yes
I would like to receive applications from residents in: 
Lambeth and Southwark
Job Description: 

The next five years will see a shift in Tate’s workforce to more closely reflect the UK population. This will require a step change in the attraction and selection of staff and the creation of more diverse talent pipelines for Tate and the sector. One of the ways Tate will achieve this is by creating apprenticeship opportunities that provide high-quality work-based learning experiences.

Tate is offering a unique and exciting apprenticeship opportunity within our Human Resources team to support our Diversity and Inclusion work. As the Access and Inclusion Administrator, you will complete a Business Administrator apprenticeship as part of your role, developing knowledge, skills and behaviours that are essential to business administration. You will develop an understanding of:

  • Tate’s values
  • Administration policies, processes and procedures at Tate
  • Business fundamentals
  • Record and document production
  • Basic project management
  • Managing your own performance
  • Diversity & Inclusion initiatives

The apprenticeship will take at least 18 months to complete and the training is delivered by a provider at their site in central London. During your apprenticeship, we will support you by giving you time away from your job to complete your training and any necessary assessments or exams.

Purpose of the Job:

Diversity and Inclusion is integral to this vision and specifically to the delivery of our five-year objectives to:

  • grow audiences and membership that are more reflective of the UK
  • enable Tate’s people to thrive and shift the workforce to more closely reflect the UK population today

We hope to become an organisation that integrates inclusion fully into everything we do as a matter of course. 

As a member of the Human Resources Team, the Access and Inclusion Administrator (Apprenticeship) works with multiple colleagues to deliver effective administrative, financial and staff support services to Tate’s Staff Diversity Networks, Diversity & Inclusion programmes and the Inclusion Bites series. As an apprentice you will spend 20% of your total time completing training as part of your Business Administrator apprenticeship.

Main Activities/Responsibilities

  • Undertake and successfully complete the Business Administrator apprenticeship training
  • Observe, learn and understand a wide range of administration skills and processes while under the direction and supervision of the Diversity & Inclusion Manager
  • Demonstrate skills and processes as the apprenticeship progresses by working independently and/or with a team, and to undertake tasks as instructed, increasing overall contribution to the D&I programme.
  • Organise and support meetings including: scheduling, preparing agendas, booking meeting rooms, equipment and catering, and taking and circulating minutes
  • Create, update and link records on Tate systems including Microsoft Office, Unit 4 and Tate Learn system
  • Assist with the production of management information, creating and running reports as required
  • Learn procurement of goods and services, managing the corporate credit card process, processing orders and invoices and dealing with purchase and delivery issues
  • Learn event management process including communication, resource planning, delivery and evaluation administration

Person Specification:

Essential

  • Ability to meet the entry requirements of the Business Administrator ST0070 apprenticeship standard (Appendix A) attached to this job role, and to attend and undertake the studying and coursework required to complete the apprenticeship
  • GCSE English and Maths certificate at grade A* to C or equivalent Functional Skills Level 2 certificate in English and Maths
  • Openness to learn new business administration skills
  • Interest in Diversity & Inclusion
  • Experience of organising own workload
  • Functional computer literacy, with the ability to use Word, Excel, Outlook, PowerPoint, and internet applications
  • Potential to develop strong interpersonal skills and cultural awareness
  • A flexible approach to work and the ability to work as part of a team
  • The ability to work confidently with financial and numerical data

To Apply:

Please forward your CV in the first instance to info@employ-se1.co.uk. On review of your application you will be sent the full application pack details and the online application link.

The Closing Date for the submission of your completed application forms is: midnight on 20th October 2019

Interviews will be held week beginning 28th October 2019.

To apply for this job please email us a cover letter and your most up-to-date CV.

Side 3

Registrations are now open

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